WEEKEND TO REMEMBER
ANNUAL CYCLE: TWO ILLUSTRATIONS
ANNUAL STRATEGIC TIMELINE
| # of Weeks until WTR |
Strategic Invitation Activity |
| 48 | Complete an assessment of the Church Plan and develop “acquire,” “lift,” and “multiply” targets for the year |
| 48 | Establish strategic Organizational Opportunity targets in Salesforce system |
| 46 | Plan Team activities for the Planning & Networking phase of the annual cycle |
| 44 | Complete the Lessons-Learned form and establish goals for next year’s WTR |
| 44 | Develop a Hosted Event plan with the team and add key elements into Strategic Timeline |
| 44 | Update the one-page Strategic Market Plan with both WTR and Hosted Event goals |
| 42 | Email future WTR event dates to GCs and pastors so that dates can be included in annual plans |
| 40 | Build out this Strategic Timeline with any details that are unique to your team/event area |
| 36 | Placeholder for team building activity |
| 34 | Assess progress on Organizational Opportunities and establish clear next steps for each one |
| 32 | Update the plan to add new volunteers to the team; identify new prospects and decide on action steps; conduct a 2nd round of Volunteer Discovery (new prospects, couples who were not able to attend the first time, etc) |
| 26 | Download a “Group Registration Summary” report and implement pre-GC Discovery Email plan |
| 24 | Download and scrub “Phonebank” report; assign volunteers to contact prospects based on volunteer ability and capacity, and submit workbook for upload to the Zoho system |
| 22 | Conduct GC Discovery training with the Team, and lead team to begin contacting assigned prospects |
| 20 | Begin weekly monitoring of GC Discovery progress; follow up regularly with individual volunteers to provide support and encouragement |
| 22 | Begin communicating to the Team their progress towards goals each week |
| 18 | Plan dates for last quarter prayer events (Prayer Leader responsible) and add them to this timeline |
| 14 | GC Discovery to be completed |
| 16 | Establish a social media invitation plan, and equip the Team and GC’s to implement it |
| 14 | Implement e-coaching for all GC’s |
| 12 | Complete GC Coaching training |
| 12 | Begin weekly monitoring of Coaching progress |
| 12 | GC Kick-Off Meeting (OPTIONAL) |
| 4 | Confirm dates and locations of Volunteer Opportunity meetings after the WTR |
| 4 | Rep and WTRD couple meet to coordinate plans and responsibilities during the getaway weekend |
| 3 | Identify GCs, pastors, and key contacts to connect with/esteem during the WTR |
| WTR Getaway | |
| -1 | Log strategic conversations and event follow-up tasks in Salesforce system |
| -1 | Thank Group Coordinators and pastors |
| -2 | Gather responses from all Volunteers for the Lessons-Learned discussion questions |
| -2 | Invite potential volunteers to follow up meetings (invitations should be nuclear – phone, text, and email) |
| -2 | Complete follow-up pastor calls and meetings to build relationships and uncover ministry opportunities |
| -2 | Set up a recurring weekly or bi-weekly call with leadership team (WTRD, CPTL, PPTL) |
| -3 | Host Volunteer Opportunity meeting(s) and appointments |
| -4 | Follow-up on GC interest from those who checked a box at the WTR |
Last Updated on